Jarvis is committed to protecting the privacy of your personal information.
Jarvis is required to comply with the Privacy Act 1988 (Act), and is subject to the Australian Privacy Principles (APPs) contained in the Act.
The types of personal information we collect about you, and our use of that information depends on our dealings with you. Generally, this personal information will include (but is not limited to) your name, address, telephone number, email address, details of your vehicle and any vehicles that you have enquired about, ordered or which we service for you, and your payment, credit and delivery details.
Generally, we only collect your personal information from you, although from time to time we may also collect personal information about you from third parties (for example, from your representative, from a customer (e.g. your spouse) who nominates you as the delivery address for a vehicle, from your credit provider, data aggregating companies or from publicly available sources). We will limit the personal information we collect to that which is necessary for our functions or activities.
When collecting personal information, we will provide you with certain information as required under the APPs, including the purposes of collection, who we may disclose your personal information to, any law that requires us to collect the information and the main consequences if you do not provide all of the personal information requested.
Generally, if we are unable to collect the personal information we require we may not be able to provide you with the products and services you seek, or where the information is incorrect or incomplete this may affect the quality of the service we provide to you.
We will use and disclose your personal information for the purpose for which we collected it, and for related purposes that we consider you would reasonably expect.
By providing us with your personal information, you consent to us using your personal information for these purposes. You agree that we may send you such information by post or by electronic means (including e-mail and SMS). You can opt-out of marketing and promotional communications at any time by contacting our Privacy Officer via the details shown below.
We may exchange your personal information within the Jarvis corporate group. We may also disclose your personal information to our agents and contractors for the purposes set out above, and for the purposes of those parties providing services to us or performing business services or functions on our behalf.
Otherwise, we will seek your consent prior to using or disclosing your personal information for another purpose, unless we are required or permitted by law to do so without seeking your permission.
We take reasonable steps to store your personal information securely, and have policies and procedures intended to protect your personal information from unauthorised access, modification and disclosure, and from other types of misuse, interference and loss.
We conduct regular monitoring and improvement of our practices and systems to ensure the effectiveness of our security policies.
We will take reasonable steps to destroy or permanently de-identify your personal information when we no longer require it for any purpose for which it was collected. We may retain your personal information for as long as necessary to comply with any applicable law, for insurance and governance purposes, in case of vehicle or product recall, for future marketing and promotional purposes, for the prevention of fraud and to resolve disputes. Your personal information may be retained in our IT system back-up records.
If you believe any of your personal information that we hold about you is not accurate, complete or up to date, please contact our Privacy Officer via the details shown below.
You may request that we provide you with access to the personal information we hold about you. Generally, we will provide you with access, except in limited circumstances where the APPs or other law permits us to deny access. Any such requests must be made in writing and directed to our Privacy Officer via the details shown below. Under the APPs we are permitted to charge you a reasonable fee for providing access to your personal information. Please note that no fee will be incurred for requesting access, and if your request for access is accepted we will inform you of the fee (if any) that will be payable for providing access if you proceed with your request. If your request for access is approved, we may provide you with access to your personal information in any of a number of ways (including, for example, supplying you with a copy of your personal information, or providing you with the opportunity to view your personal information).
You may request the source of any personal information about you that we have collected from a third party. We will provide this at no cost, except in limited circumstances where the APPs or other law permit us to withhold this information.
We may disclose your personal information to certain third party companies, contractors or subcontractors of ours that provide administrative or promotional services to us (for example, mail processing businesses, printers, or market research companies). We enter into contractual agreements with these organisations to ensure that information we disclose is used only for the limited purposes for which we have provided it.
Our website at www.jarvisskoda.com.au automatically collects various items of information when you use our website, including:
Although, in some circumstances, it may be possible to identify you from this information, we do not attempt to do so, and only use this information for statistical analysis, system administration, to assist with your use of the website and similar related purposes. This information is not disclosed to any other party.
The transfer of data over the Internet is inherently insecure. We cannot guarantee the security, during transmission, of any personal information provided to us by email or via our website at www.jarvisskoda.com.au.
If you submit an enquiry via our website, Jarvis will use the provided information to respond to you in a timely manner. All enquiries will be acknowledged via email unless you advise us that you do not wish to receive automatic enquiry acknowledgments. Please advise the privacy officer at: [email protected] advising your email address if you wish to not receive further enquiry acknowledgments.
In storing your personal information, we may use service providers with data servers located overseas. By using our website at www.jarvisskoda.com.au and/or providing your personal information to us you consent to us transferring your data to server located overseas for the purpose of storage only.
We will not otherwise disclose your personal information overseas, except upon your request, or if we are permitted or required to do so by law.
You may lodge a complaint with us if you believe we have handled your personal information other than in accordance with the APPs. To do so please contact our Privacy Officer via the contact details below. We will confirm receipt of your complaint and set out the time frame we require to investigate your complaint and provide you with a response. We will respond as quickly as possible, which generally, will be within 14 days of receiving your complaint.
You may contact us if you require further information about the ways we manage your personal information. If you would like further information about the way we manage your personal information, or if you have a privacy-related complaint, please contact the Jarvis Privacy Officer on the details below.
More information about your rights and our obligations in connection with your personal information are available from the Office of the Australian Information Commissioner at www.oaic.gov.au.